The primary function of the Records Unit is: document retention, storage, destruction, and retrieval of both electronic and manual records. Other services include requests for open records materials, processing and approval of reports to include incident and accident reports, local records checks, fingerprinting, pet licensing, and monthly statistical reports. The Records Unit's hours of operation are Monday through Friday, 8 a.m. to 3 p.m.

Crash Reports

Motor vehicle crash reports, written by the Stephenville Police Department, are available for purchase on-line. The cost to purchase a crash report on-line is $10.

To obtain an accident report in person or by mail, complete a Request for Crash Report and return the form to the police department, along with payment of $6. Checks should be made payable to the City of Stephenville. Crash reports are usually available 3-5 business days after the accident.

The Crash Report Code Sheet is available for download

Driver's Crash Reports (CR-2) or BLUE FORMS are also available online. The CR-2 can be completed by a driver of a vehicle involved in a crash that is not investigated by a law enforcement agency. Additionally, the blue form can only be used when there is no injury to any person involved in the crash and the value of damaged property is not in excess of $1,000. More information on the blue form's use is located on the first page of the form.

Local Records Check

The Request for Local Records Check form must be returned in person and a valid driver’s license or other official photo ID is required. There is a $5 charge per request. The request will take between 3-5 business days to process.

Public Information Requests

The Public Information Act governs information that a governmental body collects, assembles, or maintains and states that the information is, in general, either open to all members of the public or closed to all members of the public.

The Public Information Fact Sheet will provide you with more information and assist you with your Public Information Request.

Requests can be made in person at the Stephenville Police Department, or via fax or mail. You may also e-mail your request form to spdpir@stephenvilletx.gov.

Pet Licensing

The City of Stephenville requires that all animals 4 months of age or older be licensed. To receive a license, the pet owner must show proof of current rabies vaccination, in the form of a rabies vaccination certificate, and pay the required fee. Licenses are valid for one year from the date of issuance.

Pet Licensing fees are $5 for animals that have been spayed or neutered, and $20 for animals that have not been spayed or neutered.

For more information regarding pet licensing and other animal-related city ordinances, please see Chapter 90 of the City of Stephenville Code of Ordinances.